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Document signing in Safe4 is now available – version 6.0 is released

The need for documents to be signed electronically in accordance with the requirements of HMRC and Companies House in the UK has been highlighted by a number of Safe4 customers. Consequently Safe4 have now added a document signing facility to their highly secure information delivery and storage service, without the need for any external technologies.

How the signing function works

There are a couple of prerequisites for this facility: the document must be held in Safe4 in PDF format, and the required signatories must be users of Safe4 and have access to the folder in which the document is located.

Single or multiple documents can be issued for signature, and if required multiple users can be requested to sign. In the case of multiple documents being selected, there is an option to create a “pack”, so that all of the documents can be signed in a single action. Requested signatories will receive an email with a link to the document/s requiring signature. When this is clicked they will be presented with an option to sign or decline the document, after having entered their Safe4 password and PIN. When all documents have been signed and all users have actioned the signature request, a new version of the PDF file will be created with an added page – this will show a complete list of all of the signatures, together with a verification code, made up of a hash of the user details, the document ID, and the date and time of signature. This functions in a similar way to blockchain, being an immutable record of the signing event.

Other enhancements

In addition to the document signing function, a setting has been added to the provider administration screen, allowing Safe4 Common Folders to be disabled. If selected, this will prevent users uploading files into the Common Folders area of a Safe4 vault in error.

Significant changes have also been made to the Safe4 server architecture, enhancing security and performance, to ensure that the class-leading safety and availability provided by Safe4 is maintained in line with industry best practice.

If you would like any further information on how these enhancements can add value to your business, please contact us at Safe4. We will be delighted to hear from you.

Safe4 announces the release of version 4.6

Further upgrades and enhancements to Safe4 are being introduced, as version 4.6 of the secure document delivery and storage service is released. As well as a series of significant improvements to both security and performance, the new release also provides a comprehensive refresh to the user interface for most parts of the system.

The key changes relate to responsiveness when used on mobile devices. Safe4 already provides a means of uploading photographs from smartphones and tablets directly into folders in the system, and this has now been extended to support the upload of multiple photographs or videos in a single action.

Among the changes are:

  • Completely rewritten upload and download routines, to make the system faster and more secure to use. The use of Flash in the multi-file upload process has been removed, resulting in a smoother and quicker user experience.
  • Re-organisation of the provider administration functions, with better control of system configuration options.
  • Re-scaled input screens for usernames, passwords and PINs, to make logging into the system from smartphones much easier.
  • Changes to the way in which the Public Folder facility works, to allow more flexible movement of files within a vault, and to support access from WebDAV connections through Windows and iOS.
  • A completely re-engineered development environment, to lay a flexible platform for some major functional enhancements planned for the first quarter of 2017.

This release of Safe4 underlines our commitment to offer the best possible service to our customers and their employees, clients, partners, suppliers and associates. The number of external threats to online security has never been greater, so the pressure to maintain a secure environment for confidential information is unrelenting. For more information on Safe4 and how it can make a difference to your business, please contact us.