Purpose of Policy
This policy is intended to communicate to employees, directors, customers, suppliers, agents and associates the approach that Safe4 Information Management takes to sustainability and the protection of the environment.
This statement is part of a wide-ranging standards-based philosophy adopted by Safe4 to address governance and compliance issues relating to all of its activities. This is managed and evidenced through the company’s Compliance Framework, which has been developed based on the Cyber Primed information security standard and utilises the functions provided within the Safe4 system itself. This framework sets out and records all activities that reflect the mechanisms in use within the company to pursue and adopt best practice in all its operations.
Who is covered by this Policy?
This policy covers all individuals working at all levels and grades, including senior managers, officers, directors, employees, consultants, contractors, trainees, homeworkers, part-time and fixed-term employees, casual and agency staff and volunteers.
It also relates to external parties that interact with Safe4, principally suppliers and business partners who either supply the company with goods or services, or who represent the company in specific market sectors.
Key Elements of this Policy
The company will implement strategic and tactical business processes that are directed towards:
- Minimising waste in daily operations
- Minimising toxic emissions through careful selection of modes of transport and reduction of business travel to the minimum required for effective operation
- Active promotion of recycling whenever possible
- Meeting or exceeding all environmental regulations that apply to the company
- Implementation of a training and awareness programme for all who are engaged in the company’s business
- Use of technology to conduct external promotional activities such as customer presentations and other marketing and business development processes
- Use of technology to conduct external activities such as customer training
- Use of voice and video conferencing when possible as an alternative to physical travel
Responsibility for Implementation of this Policy
The Safe4 Board of Directors has overall responsibility for the effective operation of this policy.
All staff, agents, representatives and suppliers are responsible for their own compliance with this policy and for ensuring that it is consistently applied. All staff, agents, representatives and suppliers should ensure that they take the time to read and understand it. Any breach of this policy should be reported to the Safe4 Board of Directors.
Questions regarding the content or application of this policy should be directed to firstname.lastname@example.org.
Application in Practice
The internal activities of Safe4 Information Management are inherently consistent with good practice in the context of environmental sustainability.
Safe4 offers Software-as-a-Service as its prime business activity. The actual software development process involves minimal use of natural resources, and because the company does not require its employees to attend a specific place of work there are no demands on transport networks or consumption of energy for travel.
Furthermore, by adopting the use of Safe4 within their own businesses, Safe4 customers are able to reduce their own carbon footprint. Information is delivered without using paper, thus cutting the complete supply-chain associated with the physical delivery of documents. Since all information is handled electronically no waste is generated.
Policy Review and Update
The Safe4 Board of Directors has overall responsibility for the review and update of this policy at the beginning of each calendar year or more regularly as required.